10 Tips To Make You a Slack Wizard
1. Put up a Do Not Disturb sign
It's easy to get overwhelmed with notifications and alerts on Slack, which may be why the developers recently added
a Do Not Disturb mode
. When it's activated, you won't get any sounds or notifications on any of your devices, and your co-workers will see a little sleeping symbol at the side of your name.
Click the bell icon (top left) to choose a time duration, or click on
Do Not Disturb schedule
and you can have it turn on automatically-very useful if you're in a different time zone to everyone else. You can also activate Do Not Disturb by typing
followed by a time period into the Slack chat field.
2. Get reminders from Slackbot
Slackbot knows all kinds of tricks and can be as useful as Siri or Google Now when leaving you reminders. Head into your direct message conversation with Slackbot, type
into the chat field and then leave some reminder text and a time. You'll see a confirmation message on screen.
You can also leave reminders for other people and specific channels (just type
on its own to see various ways in which you can leave messages). If you want to see all of the reminders that are currently active, type
into the chat field (you can delete them from here too).
3. Make use of Slack's advanced search operators
As with your regular search engine of choice, you can use operators to narrow down your searches in Slack (very helpful for those busier channels). For example, type
inside the search box to look for all starred messages or try
to look for messages from a certain person.
To see all of the operators available to you, type
in the search box: you can find messages in or to a particular channel, restrict your search to a particular range of dates, and look for messages with links in them. Related and recent searches pop up underneath as you continue typing.
4. Learn the Slack keyboard shortcuts
The quick switcher shortcut is another useful one: press Ctrl+K on Windows or Cmd+K on a Mac, then start typing to jump to specific channels or message threads. You can use the Esc key as an easy way of marking all the messages in the current channel or conversation as read.
5. Add your own emoji
Everyone loves emoji
All you need to set up a new emoji symbol is a picture of said emoji and a shortcut name for it-anything you create will be available to everyone on your team and will be added to the custom tab of the emoji menu (click the smiley face to the right of the message field to see all the symbols).
6. Tidy up the feed
Image and link previews are part of the appeal of Slack, but if you've got particularly GIF-happy colleagues or there are a lot of links to wade through then your screen can get very busy very quickly. Type
to hide all image previews in the current channel and
to bring them back.
There are a host of helpful commands that begin with the slash symbol-just type
in the message field to see them all pop up. Some of them may have been added by the people who set up your Slack channel, and any third-party plug-ins and add-ons will have similar commands of their own.
7. Format the text of your messages
In case you need help getting your point across, Slack supports the usual text formatting tricks found in many
If you need to create a message that goes on for several lines, then use Shift+Enter to add new lines without posting the message. It's also possible to create blockquotes by preceding text with an angled bracket (>)-to keep the blockquote across several lines, use three angled brackets (>>>).
8. Keep your place in a channel
You can keep your place in a channel with an
) on a particular message-this marks it (and all subsequent messages) as unread, so you can easily jump back to it later. A long press on a particular message brings up the same option (and several others) in the Slack
To change the way that Slack automatically marks messages as read when you jump back into a particular team or channel, open up Preferences from the main Slack menu then choose Read State Tracking . By default, Slack marks everything in a channel as read once you open it up.
9. Change the look of Slack
Slack has a distinctive default color scheme, but you don't have to settle for that look if you don't want to. From the main Slack menu on the web, choose Preferences and then open up the Sidebar Theme menu-there are eight preset ones to choose from, or you can set the colors yourself.
You won't suddenly change the color scheme for everyone in your company-only you will see the new look-and each team that you're a member of can have its own appearance settings, which can make life easier if you're jumping around a lot between different Slack teams in one browser.
10. Link to particular messages
Right-click on a time stamp, click on the options menu to the right, or (on mobile) long press to find the specific link for a specific message-you can bookmark this or drop it back into the channel, for example, enabling you to quickly remind your co-workers exactly what they've said in the past.
Open up said link in a new browser window and you get a snapshot of the relevant channel at the time of the message, together with more information about the channel itself. There's an option to browse the channel by date too, if the team admin has made the relevant channel archives accessible.